Job Description

Position Overview

Michael Maltzan Architecture is seeking a detail-oriented and multitasking Administrative Assistant to be the first point of contact for our clients and visitors, while also acting as administrative support for management. This role requires exceptional organizational skills, strong communication proficiencies, and the ability to manage competing priorities in a fast-paced environment.

The Administrative Assistant will manage the front desk area, coordinate schedules, and support general office operations.

Key Responsibilities

• Manage the Managing Principal's calendar; schedule meetings and appointments, coordinate travel
• Greet visitors, clients, and employees with warmth and professionalism
• Answer, screen, and direct phone calls to appropriate team members
• Oversee front desk operations, including mail, deliveries, and package management
• Maintain clean, organized reception areas, conference rooms, and common spaces
• Set up and coordinate meeting rooms, especially for client presentations
• Provide administrative support, including monitoring office supplies and refreshments

Qualifications

• High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• Previous experience as a receptionist, administrative assistant, or in customer service preferred.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and basic office technology.
• Professional appearance and demeanor.
• Ability to work independently, exercise sound judgment, and adapt to changing priorities.
• Demonstrate outstanding critical thinking capabilities with a focus on attention to detail.

Why Join MMA?

Michael Maltzan Architecture is an internationally recognized architecture and urban design company committed to the creation of progressive, transformative environments that chart new trajectories. Founded in 1995, our firm has explored the intersection of social impact, technical innovation, and design excellence. We foster a supportive and creative work environment where every team member contributes to our collective success.

If interested, email your Cover Letter and Resume/CV in a single PDF to  jobs@mmaltzan.com in the following file name format: “ JobPosition_LastName_FirstName “. Your name and the position you are applying for must be in the subject line.

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