Job Description

Location : Downtown Portland, OR | Schedule: 4 Days On-Site / 1 Day Remote | Pay: $60K–$70K DOE

Employment Type : Contract-to-Hire (Open-Ended Duration)

We’re partnering exclusively with a global organization seeking a culturally fluent Executive Administrative Assistant to support a small group of visiting Japanese executives this summer—and help bridge communication and operations between local staff and Japanese leadership. If you’re someone who thrives in cross-cultural environments, understands the nuance of Japanese business etiquette, and brings strong administrative and accounting support experience, this is a standout opportunity.

What You’ll Be Doing

• Serve as the primary cultural and communication bridge between Japanese executives and the local team
• Provide high-level administrative support, including scheduling, meeting coordination, and travel arrangements
• Assist with expense reporting and travel-related accounting
• Prepare, translate, and coordinate business documentation in both Japanese and English
• Facilitate culturally appropriate business interactions

What You Bring

• Native Japanese speaker or fluent in Japanese with strong English proficiency
• Deep understanding of Japanese business culture and customs
• Prior experience as an Executive Assistant or Administrative Coordinator supporting leadership
• Familiarity with expense reporting and general accounting principles
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Excellent communication, discretion, and cross-cultural sensitivity

Additional Info

• You’ll be supporting a delegation of approximately 5 Japanese leaders arriving this Summer
• This position is exclusive to VanderHouwen—you won’t find it anywhere else

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