Executive Assistant - Confidential Advisory Firm Job at Career Group, Los Angeles, CA

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  • Career Group
  • Los Angeles, CA

Job Description

Our client, a highly respected boutique philanthropic consulting firm is seeking an experienced Executive Assistant to join their close-knit team. This is a pivotal role for a career EA who thrives in a fast-paced, mission-driven environment and can act as a true partner while providing proactive, thoughtful, and hands-on support.

Responsibilities:

  • Manage complex daily scheduling, inbox, and calendar coordination
  • Serve as a trusted partner, anticipating needs and ensuring priorities are seamlessly managed
  • Support project management systems to enhance efficiency and organizational growth
  • Draft and edit high-level communications with accuracy, discretion, and care
  • Collaborate across clients, foundations, political partners, and internal teams
  • Coordinate detailed point-to-point travel, ensuring smooth itineraries and real-time adjustments
  • Build strong relationships with leadership and stakeholders, engaging with warmth, professionalism, and a service-oriented mindset

Requirements:

  • 7–10+ years of Executive Assistant experience supporting senior leaders
  • Demonstrated loyalty and stability in previous roles
  • Strong judgment, tact, and discretion
  • Exceptional organizational and prioritization skills
  • Advanced technical skills and highly proficient in MS Office Suite, Google Workspace, Slack, Notion, AI tools, etc.
  • Proven success creating and maintaining systems in dynamic environments
  • Professional, resilient, and highly collaborative approach
  • Bachelor’s degree preferred

Details:

  • Hybrid schedule: 3 days on-site in West Los Angeles, with flexibility required
  • Salary: $125K–$150K DOE + comprehensive benefits

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